How can Coffs Document Storage (CDS) help me?
You save money because your staff uses time more productively. You don't tie up capital in building or buying a shed or in occupying valuable office space for those documents you have to keep. You save on commercial rent for those files that clutter the office so you can use the space to produce income. Storing off-site has security benefits.
CDS monitors security and fire protection.
What does CDS offer?
- Cataloguing and indexing.
- Documents delivered to your door on request.
- Documents taken back to storage on request.
- You can store additional boxes at any time.
- Automatic destruction of files on your authority.
How does CDS store my office records?
Firstly CDS can deliver a supply of boxes if you need them. At your office, you simply place your documents into archive boxes - number the boxes and keep an inventory and CDS will do the rest.
CDS, instead can catalogue and index your records if you so wish.
CDS picks up the packed boxes and takes them to its Storage Centre. There each box receives a CDS number and is cross-referenced with your box number. You will be supplied with the list of CDS box numbers for retrieval of your boxes.
What about confidentiality?
Your records are transported and handled in confidence and your name does not have to appear externally on any box, only your client number. Only approved personnel of CDS have access to the document storage area.
Fine cross shredding is used for destruction.
How do I retrieve my records?
You email the request slip (quoting the CDS box numbers containing the files you want) to Coffs Document Storage by 4pm. The next morning, the boxes are delivered to your door.
(10 free per month, ask for details)
When you have finished with the boxes and want to return them to storage, you simply email CDS by 4pm and they pick up the next morning.
What does it cost?
Billing is monthly and consists of:
- storage charges for the calendar month payable in advance.
- prorated storage charges for boxes added during the month.
- separate fees for services used, such as retrieval, transportation or destruction.
“Coffs Harbour Day Surgery have been using Coffs Document Storage for the past 10 years and have always found them to be extremely professional with high levels of customer service.”
-Coffs Harbour Day Surgery
“We have used the archiving & document destruction services of CDS for 17 years and have utmost confidence in their security & management.”
-Environmental Protection Agency, Coffs Harbour
“ETC has been using Coffs Document Storage for all of our archiving and destruction needs since September 2007.
The team at CDS understand our compliance requirements and have always been professional, helpful, hands-on, hence they are our preferred provider.”
ETC – Enterprise & Training Company Ltd.
“CDS has taken the stress out of managing our archives and dealing with the friendly efficient staff makes off-site storage the best decision.”
-LEE SAMES EGAN -LAWYERS & CONVEYANCERS
We have the Solution to your Document Storage Problems!